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Referring to spelling and grammer resources
You don't have to be a grammar know-it-all to be a good writer. Just keep the following resources nearby so you can look up anything you're unsure of:
- Dictionary
- Thesaurus
- Writing manual for grammar and writing style (such as The Chicago Manual of Style)
In addition to good books, your computer can help you with grammar and writing style. Microsoft Word and other word-processing programs have excellent grammar, dictionary, spelling, and thesaurus tools. But be careful: There's no substitute for reading it yourself. Computer spell checkers can't catch everything; they won't flag incorrect usage of its and it's, for example.
Your letter is often the first contact an employer has with you. Make sure it sends a positive impression! Don't embarrass yourself by having a grammatical error in your letter. Ask aknowledgeable friend, turn to a grammar book, or search online for the answer to your question. And always proofread your letter carefully before sending it out! A well-written, polished letter that showcases your personality can open the door to further contact.
Bonus Check
If you have writer's block, try my "crazy draft" technique: On a blank computer screen or piece of paper, write a very quick draft of a cover letter. Exaggerate your attitude to the point of being silly, maybe something like "Hey buddy, I really need that job you're offering and I'm going to give you three good reasons why I should have it." Don't worry about grammar or spelling; just write anything that comes to mind. After writing your crazy draft, go back and polish it: "Dear Mr. Black, I've learned that you need a technical writer for the Widget Master program you're about to launch. Here are three reasons I'd be a great member of your writing team."
The Least You Need to Know
Avoid overly formal language in your letter. Aim for a friendly, yet respectful style that initiates rapport with your reader.
Convey confidence, sincerity, and other positive attributes in the way you phrase your sentences.
Use action verbs instead of passive verbs to tell the reader that you're someone who gets things done.
Refer to books and online resources to ensure that your grammar, spelling, and writing style are correct.