A corporate secretary handles all administrative related activities of the organization. The position requires handling a wide range of activities. Some of the typical job profile of a corporate secretary includes answering phone calls, typing invoices, handling incoming and outgoing mail, and taking minutes of meetings.

Below is a resume example that will enhance your skills for preparing a winning resume.

Sample Corporate Secretary Resume

Frank Augustin

Address: 67 Kim Park, Texas

Phone No: 646-987-5320

Email ID: a.frank@example.com

Career Objective:

To obtain a position as a corporate secretary in a challenging environment that utilizes my skills and professional experience in handling secretarial and administrative tasks.

Core Competencies:

• Comprehensive knowledge of handling administrative and secretarial activities
• In-depth knowledge of basic accounting and bookkeeping methods and procedures
• Proficient in handling multiple tasks and work independently in a fast paced environment
• Eye for detail with strong communication and interpersonal skills
• Skilled in working with basic computer applications like Word Processor, Spreadsheet and PowerPoint
• Possess excellent organizational, management and pleasing personality

Professional Work Experience:

Telco Association Inc, Texas

June 2005 till date

Corporate Secretary

• Perform strategic and business-planning activities to meet annual budget and planning cycles
• Handle the tasks of providing research materials and drafting efficient internal communications under the directions of CEO
• Responsible for preparing meeting material and writing minutes of meetings
• Perform responsibilities of preparing corporate calendars and assist the CEO in coordinating work-plans and managerial action plans
• Handle the tasks of developing and maintaining corporate records and ensure adherence to governance framework
• Provide assistance in planning large-scale events as required
• Respond to correspondence and inquiries as directed by CEO

The Albas Group, Texas

April 2003 to December 2004

Corporate Secretary

• Responsible for typing letters, reports and minutes of meetings
• Handle the tasks of making arrangement for meetings, appointments and travel
• Perform the tasks of dealing with incoming and outgoing mail
• Provide general assistance to the administrative and technical staff
• Handle the tasks of recording and reporting monthly purchasing and expenditure statement
• Responsible for filing and organizing office operation finance documents
• Assist and coordinate on personnel matters/ employment visa / company profile
• Responsible for developing, implementing and reviewing administrative support systems and procedures

Educational Summary:

Achieved bachelor’s degree in Secretarial Studies

University of Texas in the year 2000

Personal Details:

Name: Frank Augustin

Date of Birth: 13/01/1978

Employment Status: Full time

Relationship status: Single

Reference:

Will be pleased to furnish upon request

An office secretary is an administrative professional who provides clerical and administrative support to professionals, individually or as a part of a team. The role of an office secretary is important in the smooth-running of businesses throughout industry. Office secretary provides support to a variety of staff members and department. One can work as an office secretary in private sector, government, and nonprofit organizations.

This effective resume example will help you to generate effective ideas of drafting a winning resume.

Sample Office Secretary Resume

Annie Smith

69 N. Grant Street, Mid Lake City, California 84301

Cell :( 988) 598-1331

Email: annie.smith@anymail.com

Summary of Objective:

To gain the position of an office secretary enabling me to utilize my competencies and experience in handling secretarial tasks in a prestigious organization.

Core Competencies:

• In-depth knowledge of the procedures of handling clerical and administrative tasks
• Possess excellent typing speed with good knowledge of business principles
• Comprehensive knowledge of software applications like Word Processor, Spreadsheet and data base management
• Knowledge of accounting and general bookkeeping procedures
• Skilled in drafting official correspondence and documents
• Extensive knowledge of information and communication management systems
• Eye for detail with excellent written and oral communication skills

Professional Experience:

New Business Solutions, California

June 2005 till date

Office Secretary

• Responsible for sorting and distributing incoming correspondence like faxes and emails within the team
• Handle the tasks of preparing agendas and managing incoming and outgoing documents
• Perform tasks of taking down minutes of meetings and distribute the same to the concerned staff
• Responsible for preparing sales invoice, letters, financial statements and memos
• Handle the tasks of setting up and maintaining filing systems
• Maintain schedules, calendars as well as arrange and confirm appointments
• Handle incoming calls, transfer messages, maintain office records and filing systems

Callps International Inc, California

April 2001 to May 2004

Office Secretary

• Responsible for writing letters and business memos for executives and managers
• Perform tasks of attending calls, taking messages and redirecting the call to the concerned/right person
• Attend meetings, compose letters and make travel arrangements
• Handle the tasks of filing papers, scheduling appointments, and handling incoming mails to the staff
• Responsible for gathering, analyzing and summarizing information for executives as required
• Monitor and prepare annual budget and monthly report statement
• Handle responsibilities of making arrangements for business conferences and workshops

Educational Summary:

Achieved bachelor’s degree in Arts

University of California in the year 1997

Personal Information:

Name: Annie Smith

Date of Birth: 23.05.1974

Employment Status: Full time

Relationship status: Married

Reference:

Will be furnished upon request

A principal secretary handles all the administrative tasks of the principal. One can work for the profile in elementary schools, middle schools and high schools. The responsibilities of a principal secretary include answering calls, greeting parents and students, typing letters and scheduling appointments for the principal.

Get ready to prepare an attractive and winning resume with the help of this resume example.

Sample Principal secretary Resume

Stephen Roberts
18, Lexington, Texas- 108090
Home- 333 2520-360
email: stephen@yahoo.com

Summary of Objective:

Highly skilled and qualified professional with six years of excellent experience in handling administrative tasks looking for a principal secretary position to utilize my skills and knowledge.

Core Competencies:

• In-depth knowledge of the process and methods of handling administrative and clerical tasks
• Highly organized with excellent management and typing speed
• Skilled in interacting with parents and students in a warm and polite manner
• Possess excellent problem solving, analytical and logical skills
• Knowledge of using office equipment like fax machines, computer and phones
• Comprehensive knowledge of filing systems, telephone techniques, letter and report writing
• Proficient in handling multiple tasks and has the ability to work under pressure

Professional Experience:

Lawrence School, Texas

June 2005 till date

Principal Secretary

• Responsible for preparing reports, letters, memoranda and confidential information for the principal
• Greet visitors and handle queries concerning school programs and activities
• Handle the tasks of coordinating, facilitating and monitoring the activities of school
• Prepare list of shortage items and schedule appointments for the principal
• Support principal in preparing and making arrangement in organizing community activities in the school
• Handle other clerical and clerical and secretarial duties under the instructions of the principal

Dale Public School, Texas

April 2001 to May 2004

Principal Secretary

• Handle inquiries from parents, students and staff pertaining to the activities, programs and functions of school
• Responsible for maintaining file and records like attendance, discipline and performance of students
• Perform the tasks of maintaining office equipment and order office equipment supplies as required
• Handle the tasks of preparing letters and reports for the principal
• Perform all other essential tasks as required

Educational Summary:

Achieved High School Diploma

Hundred Flower School, Texas in the year 1997

Personal Information:

Name: Stephen Roberts

Date of Birth: 23.05.1974

Employment Status: Full time

Relationship status: Married

Reference:

Will be furnished upon request

A church secretary handles administrative tasks and daily activities in a church. Some of the responsibilities of a church secretary include answering calls, taking messages for staff and clergy, preparing for weddings, maintaining church records, christenings and baptisms, transcribing sermons and other documents.

Below is a resume example for your reference. Feel free to review the sample in preparing a resume that gets the attention of your employer.

Sample Church Secretary Resume

Annie Smith

69 N. Grant Street, Mid Lake City, California 84301

Cell: 988- 598-1331

Email: andrew.smith@anymail.com

Career goals:

To gain the position of a church secretary to utilize my skills and abilities of handling clerical, secretarial and office management tasks for smooth and efficient operation of church service.

Core Competencies:

• Knowledge of handling administrative tasks pertaining to church service
• In-depth knowledge of operating office equipment like fax machines, copiers, telephones and computers
• Familiar with computer applications like Excel, Word, Access and the Internet
• Possess good communication, management and interpersonal skills
• Ability to handle simultaneous project and meet deadlines in an efficient manner
• Positive attitude and has the ability to prepare and maintain confidential information

Professional Experience:

Holy Cross Church, California

June 2005 till date

Church Secretary

• Handle clerical and secretarial duties like typing, filing, transcribing dictations and sending correspondence to staff
• Responsible for opening, sorting incoming mails, written communications and memos for Holy Cross Church
• Perform the tasks of maintaining senior pastor church calendar as well as office supply and inventories
• Handle responsibilities of providing courteous Christian service to the public
• Organize sermons like weddings, baptism and other related religious service
• Responsible for maintaining record of general church correspondence and pastoral staff
• Attend church staff meeting under the instructions of pastor

Mount Baptist Church, California

April 2001 to May 2004

Church Secretary

• Responsible for answering phone calls and taking messages for pastor and staff
• Perform the tasks of receiving and distributing mail among ministers, committees and staff
• Handle responsibilities of taking notes of wedding and funeral information for pastor
• Responsible for typing memos and communication notes pertaining to church service
• Prepare church mailings and maintains office equipment
• Responsible for maintaining church website and multi-media preparations
• Schedule meetings and arrange appointments for pastor and ministers
• Coordinate in church office activities and maintain church records

Educational Summary:

Achieved High School Diploma

Saint George School, California in the year 1977

Personal Information:

Name: Annie Smith

Date of Birth: 23.05.1974

Employment Status: Full time

Relationship status: Married

Reference:

Will be furnished upon request

A unit secretary in a hospital should have multitasking ability for solving health problems with the help of staff. You are required to maintain appointments and schedules of doctors for effective management. You must have efficient knowledge of medical science and laboratory research. Here, you will get a good unit secretary resume sample. Hope it will help you for getting the desired job.

John Smith
78, Last Land, New City, New State 77788
Phone: (111) 333-5555
Email: john@anymail.com

Objective:

Interested to join as a unit secretary in a hospital to utilize my ten years of experience in secretarial work and medical knowledge.

Professional Summary:

Possessing excellent experience of multitasking and administrative support role. Perfect candidate for a unit secretary position. My core responsibilities include:

• Counseling with patients to understand their health problems
• Assisting doctors and nursing staff
• Excel in communication for
• Apply advanced technology in medical science
• Good knowledge of medical terminology and common concepts in medical science

Work Experience:

Timothy Health Care Center, California
From date to present
Unit Secretary

Job responsibilities:

• Discuss the health care issues with the staff and patients
• Analyzing case details and reports
• Managing schedules of doctors for appointments and meetings
• Ability to build healthy relations between doctors and patients
• Providing reports and operation equipments to doctors

New Community Hospital, any place
From date to date
Assistant unit Secretary

Job responsibilities:

• Creating charts and graphs for case study
• Assisting the senior doctors in handling documents
• Filing new entries of patients
• Communicating with different departments to establish coordination in administrative work

Professional/Computer Skills:

• Medical Assistant Software Application
• Unit Administration
• Medical laboratory Assistance Program

Educational Qualification:

• Master’s Degree in Medical Secretary from XXX University in (year)
• Degree in Business Administration from State university in (date)
• Medical Assistant  Diploma From Medical Science Institute
• Certified course in Advanced Computer Application in Medical Administration

Honors and Awards:

• Best Volunteer Award from New Community Hospital in (date)
• Inspiring Medical Service from State Government in (year)
• Member of the year from the Association of Unit Secretaries in (year)

A perfect resume objective makes your job application unique among a number of other resumes. It helps the employer to find whether your profile includes all the specific needs of his or her company. Hiring managers don’t spend a lot of time on reading resumes. Hence, a resume objective is helpful in this case to let them know how you will be perfect for the secretarial position. It shows how you will be an asset for the company.

Your secretary resume objective cannot be same in all resumes. You must customize your resume objective as per the position and company where you are applying. A resume objective should state the relevant qualifications and experience. It helps you in writing a specific job oriented resume.

You resume objective must be written after you have understood the necessary qualifications and skills for the desired secretary job. Here are some important guidelines for writing effective secretary resume objectives:

• It should define your role clearly. You must mention your job profile with specific details. For example, state whether you are a school secretary, or a legal secretary, or an administrative secretary, or an executive secretary, or a unit secretary.
• Use some key phrases that highlight your specific skills and qualifications suitable for the desired job.
• Mention the important skills that are necessary to be a good secretary. These skills include
  • Excellent oral and written communication skills
  • Problem solving capability
  • Ability to multitask
  • Team work experience
  • Expertise in specialized software

• A good resume objective should not exceed more than three sentences. Generally, three sentences are enough to state your resume objective clearly with specific words.

We have given some sample resume objectives. However, you are supposed to use these samples objective statements with the necessary changes. These resume objectives are:

• I am looking for a position of (name of the position) secretary where my excellent communication skills, computer software knowledge and organizational abilities that will be helpful in business development.
• Seeking a position as a (name of the position) secretary that utilizes my communication skills and enhances my organizational abilities for effective business administration.
• Highly-qualified professional with five years of excellent experience in medical sector looking for a Medical Secretary position to utilize my skills and knowledge.
• A professionally trained secretary looking for an executive secretary position in an environment where I can get chance to enhance my skills.
• A good personal secretary  with high-level multitasking abilities and excellence knowledge of different software applications.

]]> http://www.bestresumewriting.com/secretary-resume-objective.html/feed 0 http://www.bestresumewriting.com/secretary-resume-cover-letter.html http://www.bestresumewriting.com/secretary-resume-cover-letter.html#comments Wed, 27 Jan 2010 12:03:10 +0000 admin http://www.bestresumewriting.com/?p=5405 A resume cover letter is the best option to impress the hiring manager. It provides specific details of your profile in brief. Your cover letter must include clear and direct sentences. You can highlight the important aspects of your resume by stating them in your cover letter.  A perfect cover letter plays important role in attracting the employer.  If you are writing a job application for the position of a secretary position, you need to compete with a lot of job applications.

Most of the employers look for a candidate with excellent communication and presentation skills for a secretary position. The secretary job responsibilities include different business administration and organizational tasks. These tasks include making schedule for appointments, and filing, writing business letters, graph and reports. A perfect cover letter must contain your strengths or skills and specific qualifications related to the desired job.

We have given a sample cover letter for secretary resume. Our goal is to help you in writing an effective cover letter. Remember, you must customize this sample over letter as per the job requirement.

Mary Klingman
Street Address, City, State Zip
Phone: (123) 555-1234 | Email: maryklingman@email.com

January 22, 2009

Mr. John Smith
Title/ Position
Title of the Company,
555, Park Avenue,
New York City, New York 45632

Dear Mr. Smith:

Possessing three years’ good experience of secretarial job, I would like to apply for the position of Assistant Secretary in your company. Your job requirements and responsibilities are similar to my interests and skills.  I hope that I can prove an asset to your organization as a perfect employee on this position.

I have worked on as an assistant secretary for three years in a software company, (company title). During my tenure in that company, I handled all types of documentation tasks, writing reports, letters, creating graphs, charts and tenders.  My current job requires communicating with clients and customers effectively using e-mails, paper work and phone calls.

An Advanced Diploma course in Secretarial Work from (Institute name) is very helpful for the job in your organization. I have also received a reward for excellent performance in 2008. I am confident to bring some remarkable improvements in your organizational tasks by using my knowledge and skills.

I am looking for hearing from you about my job application. You can call me at your convenience to discuss the scope of this position. Please feel free to call on my phone (111) 8888-7777. I am eager to join you as an assistant secretary and utilize skills.

Sincerely,

Mary Klingman

We have given a template of secretary resume that can be used for all types of secretary positions. However, you are supposed to use this template after you have modified it as per your requirements. This template will include some important guidelines and techniques for writing an effective secretary resume. Hope this template will help you in writing a customized secretary resume for getting your desired job.

Secretary Resume Template

Name and Your Address:

This section contains your name and detailed address. It helps the hiring manager to contact you by providing your address (city, state, zip code,) and e-mail address and phone number. For example:

Richard Jordan
155, New Orleans Street, New York City, New York 546931
Phone: 101-333-4569
Email: richard@abcxyz.com

Objective/ Profile:

This section clearly states about the position you are applying for and your skills related to the job responsibilities. Your resume objective should not be more than three sentences. Resume objective should be concise and clear so that the readers can easily understand your profile. You can also use some key phrases for writing an effective resume objective.

Summary of Qualification:

This section is used to provide information about your strengths and qualities that make your resume unique. You can attract the hiring manager by writing this information effectively. Use bulleted list and other highlighting techniques that can focus your special skills like your expertise in software applications.

Professional/Work Experience:

In this section, you can mention your present work experience. Sometimes, you can write more than one previous companies where you worked. It shows your great experience in the related field. You can provide specific information of your career achievements and awards you received. Use bulleted list for highlighting special aspects of your career.  For example:

Global Inc., New York
From 2001 to 2003
Title/Position

Responsibilities:

• …
• …
• …

Global Inc., New York
From 2003 to 2006
Title/Position

Responsibilities:

• …
• …
• …

Global Inc., New York
From 2006 to 2009
Title/Position

Responsibilities:

• …
• …
• …

Professional Skills/ Computer Knowledge:

Here, you can write about your specific skills of computer applications and any professional task. You should mention your skills needed for that particular position.

Educational Qualification:

This section includes your educational qualifications and other professional courses. You should mention the course or degree title, college/ university and the year in which that degree is received.

Honors and Awards:

You can list the awards and honors you have received during your education and professional career.

A perfect resume for the position of a school secretary should highlight skills of counseling, coordination, planning, organization management and effective written and oral communication. We have given a sample resume for school secretary job application. Hope you will customize this resume as per your job requirements. Remember to use simple and clear writing for writing an effective resume to get the desired job.

Robert Parker
123, Long Way Street, New City, New State Zip Code
Phone: (777) 666-9999
Email: parker@yourdomain.com

Objective:

Looking for a responsible position of a school secretary position in an enthusiastic environment to utilize my administrative skills.

Professional Summary:

• Ten years of experience in administrative work in schools and industrial organizations
• Keeping records and details of staff and pupils
• Communicate with parents to solve students’ problems
• Work under stressful situations
• Manage stationary and laboratory equipments
• Organizing conferences and programs for students, parents and staff

Professional Experience:

Montana High School, Montana
From date to present
School Secretary

• Building good relations between school authority and parents
• Conducting general meeting for solving problems of parents and pupils
• Providing administrative support to all departments of the school
• Using computerized applications for maintaining records and filing
• Analyzing financial data of school
• Responsible for providing graphs and charts of students attendance and results

New Model Community School, Any City
From Date to date
Assistant School Secretary

Working as an Assistant School Secretary to support supervisors in administrative and clerical work. This position is responsible for:

• Keeping growth report of the schools
• Assisting various departments of school for managing yearly records
• Operating computer software for keeping updates of different events
• Writing letters and notices for internal and external communication
• Supervising a group of ten staff for effective administration
• Enhancing discipline policy

Educational Qualification:

• Master’s Degree in Business Administration  from XXX University in (year)
• School Administration Diploma from AAA State Institute of Administration Training in (year)
• Diploma in Business Administration from Any College in (year)

Honors and Achievements:

• Reward for outstanding performance in administrative management from New Model Community School in (year)
• Model School Secretary Award from State of Montana in (year)
• Member of the Year Award (date) from Association of State Administrative Secretaries

You must mention your unique qualities and skills as a medical secretary. You need not list the common duties and responsibilities in your profession. Instead, mention what are the special skills and knowledge you can use for the employer’s benefit. Generally, secretarial work includes documentation, writing report sand letters, and making phone calls to the client or patients. Hence, you don’t want to list all these tasks. You must list if you have expertise in special software that is helpful to your job. Hope this sample resume will help you in writing an effective Medical Secretary Resume.

Jonathan Richards
122 :Long Valley,
City name, State Zip code
Home: (111) 777-9999
Cell: (222) 555-4444
Email: jonathan@anymail.com

Objective:

Looking for a Medical Secretary position in an organization where my skills and knowledge will be utilized.

Summary of Qualifications:

Result oriented secretary work with the knowledge of advanced techniques and software applications.

• Six years of experience in medical secretarial work
• Advance diploma course in secretarial work
• Expertise in paper documentation and communication
• Able to co-ordinate with everyone with the help of excellent communication skill

Work Experience:

XYZ Organization, Place
From 20.. to Present
Assistant Medical Secretary

Job Responsibilities:

• Managing appointments and filing the cases
• Keeping records of clients and patients
• Communicating through emails and phone calls
• Using advanced computer applications for medical records

ABC Organization, Place
From 20.. to 20..
General Office Secretary

The primary responsibilities included setting up schedules for meetings with clients and creating documents. Other duties and responsibilities are given below:

• Able to be a part of a team
• Handling multitasks of filing and reporting
• Creating charts and graphs for organizational development
• Able to use advance techniques for effective communication

Professional Skills:

• Training for advanced applications in medical work
• Expertise in special techniques in business communication
• Handling multitasking in emergency cases

Educational Qualification:

• Master’s degree of Medical Science from XXX University, Any Town in 1999
• Diploma Course in Secretarial Work from AAA Institute in  2000
• Specialized Degree in Medical Secretary tasks

Awards and Honors:

• Received reward for effective and successful communication with clients
• Achieved highest score in training for secretarial work